Managing slews of email can be one of the most challenging and time consuming parts of ones day, but with the help of VIP lists in iOS and OS X you can help to weed through some of the nonsense by simply having defined persons get precedent over others. On the desktop side of things, we’ve discussed using VIP in OS X’s Mail app before, including having the new mail notification and alert only notify you when a VIP email has come through, and you can do something quite similar on the mobile side of things too with iOS. By setting a custom Alert tone for VIP lists, you’ll know by sound alone if a message is important enough to warrant a quick response, before you even look at your inbox.
- Open Settings and choose “Notifications”
- Select “Mail” then select “VIP”
- Scroll down and tap on “New Mail Sound”, then navigate to whichever sound effect you want to be unique to those contained within VIP lists
The key here is to set a mail sound that is different, the default is “ding” so choose something else. You can select any of your custom text and ring tones too, but for Mail alerts, the shorter the sound the better, so you may want to make one specifically for this purpose that’s around 0.5 seconds long if the default choices aren’t too your liking.
Exit out of Settings, and the next time you get an email on the iPhone, iPad, or iPod touch from someone you have marked as VIP, you will hear the new unique notification alert sound, thereby knowing it’s important.
If you haven’t done so yet, you can mark people as VIP easily in either iOS by tapping on a contact and choosing “Add to VIP”, or in OS X by tapping the star next to the contacts name. Assuming you have mail syncing with iCloud turned on, one marked on the desktop will carry over to your mobile iOS device, and vice versa.
VIP is a big help for managing your primary account, but another worthwhile approach is to separate junk mail accounts from work and personal accounts by using different apps with different email addresses on the iPhone, that way your primary Mail apps inbox isn’t going to be overwhelmed with the unimportant stuff that you have to bulk delete constantly, and you’ll be able to separate inbox expectations just by launching different apps.
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